How To Highlight in Excel (3+ Ways to Style the Cell)

Highlighting Excel worksheet ranges allows users to see the data within selected cells easily. It is useful when reviewing a group of numbers or looking for a specific value within a spreadsheet. And excel makes it super easy to highlight text within a moment when you are working with your data. There are various ways available to do this. Our aim in writing this article is to provide you with all the techniques we have come up with.

What Do You Mean by Highlight Cells in Excel?

Technically in Excel, highlighting a cell means to select a cell or range of cells. However, sometimes the term highlight is used to describe two various operations. The first is to highlight or select cells to edit the data, or it may be to apply in data formatting.

Why Highlight?

We all know that Excel has very useful features. But sometimes, we need to highlight some part of the data or text in a cell. Excel provides this feature through Highlighting, a very simple way to highlight some parts of data in an excel Sheet. Let’s see how to use the highlighting feature in excel.

How to Highlight Cells in Excel

Highlighting text may be the most utilized and necessary method we want to pretend in the sheet. To highlight the texts inside a moment is simple. Plus, there are several ways accessible to do this. Therefore, working with you in every one of the ways, we have to explain three techniques through this article.

First, we will use highlight selected text in a sheet using font color and find out how to highlight text in excel. This requires some step-by-step guide to follow them.

1. First, we have to write data in our spreadsheet and assume that there’s a dedicated tool for text highlighting under the Home ribbon. It’s easy as well as convenient to use at the same time.
2. After that, go to font group and click on it. A dialog box will appear in which various colors are available.
3. Click on it where you want to highlight the selected cells automatically.
4. When you find a highlight color you like, select it to apply the change.
5. Repeat this process with another cell that you want to apply for highlighting.

How to Highlight Cells Adding Specific Text

You can use the conditional formatting feature in Excel to help draw attention to cells that contain precise text in which you are interested. For instance, if you have a range of cells and you want to know which ones contain the letters shown, then you can do the following:

1. Select the range of excel cells.
2. With the Home tab button, the ribbon will be displayed, where you need to click on the conditional Formatting option in the Styles group. Excel shows an options palette that is related to conditional formatting.
3. Choose New Rule, and Microsoft Excel displays the New Formatting Rule dialog box.
4. In the Select a Rule Type area at the top of the dialog box, choose Format Only Cells that Contain text.
5. Use the left-most drop-down list in the criteria area, and select Specific Text to highlight the excel cell.

How Can You Highlight Specific Text Using Format Cell

The Format is a great feature in Excel that enables us to format everything we need inside Excel worksheets. It’s also easy to use, and all information is for you to learn the skills.

1. Select the range of cells, the table, or the whole sheet to which you want to apply conditional formatting.
2. After selecting a cell range, press CTRL+ 1 button to open up the format cells dialog box.
3. Select the font ribbon with the dialog box
4. Now choose a color within the box color.
5. Finally, hit the Ok option.

How to Highlight cells Using Conditional Formatting

Conditional formatting can help you make formats and trends in your data more outward. To use it, you create rules that determine the Format of cells based on their values, such as the following monthly temperature data with cell colors to tie the cell values.

1. First, select all the data from excel tables.
2. Then go to home > Conditional Formatting > Highlight Cells Rules that contain text.
3. After hitting the text command, the user sees a dialogue box that will pop up on the screen.
4. Click the Highlight cells to write the text where the formatting is required.
5. Enter the desired value and hit the command with the OK button.

How Can You Create a Microsoft Excel Highlight Style

Many of the default cell style options are available in Microsoft Excel. However, someone can create their style if they don’t like any of the accessible choices.

1. Visit the Microsoft excel document.
2. Choose home followed by cell style and then choose new cell style.
3. Now, you will enter a name for the new cell style and then choose Format.
4. You have to Select Fill in the Format Cells window.
5. Choose a fill color from the palette, alignment, Font, or Border tabs to make other changes to the new style, and then select OK to save it.

Conclusion

When you want to highlight something in an Excel spreadsheet, you can use the “Highlight” feature. However, there are two options when highlighting. You can highlight the cell directly or the entire row. Highlighting with the mouse is not the fastest or easiest way to do so. Instead, try the “Format Painter” function. Using the Format Painter, you can quickly paint your highlights without lifting your hand from the keyboard.